ORHA General Meeting Minutes

A copy of the minutes is placed in the Library by the Secretary after they are reviewed by all Directors and approved at the
next General Meeting. To view previous month's minutes ask for the 3-ring binder labeled for that purpose. The website
publishes the approved minutes when they are placed in the Library. The website may publish a preview copy of
the minutes that will remain marked as Preview Copy until given final approval at the next General Meeting.

OAK RUN HOMEOWNERS ASSOCIATION

GENERAL MEETING - JANUARY 25, 2012

ORCHID CLUB

Preview Copy

I. President Jim Waddell opened the meeting with the Pledge of Allegiance, and Invocation.

II. Agenda: Tom Goyins moved to approve the agenda, motion seconded by Bob Sheetz and unanimously carried.

III. Jim Waddell stated that the election results were posted at the Orchid Club and also on the ORHA web site. He also discussed how the installation of new directors/neighborhood representatives would be done at today’s meeting: outgoing directors would have an opportunity to speak, new directors would come forward and take their place on stage, new President and Vice President would be announced and the gavel transferred from the outgoing president to the new president, and new neighborhood representatives would be acknowledged.

A. Outgoing directors Paul Pike and Ellen Salenger spoke and both felt their time on the board was an enjoyable one and hoped they made a difference in our community. Paul will continue on with the Ambassadors Committee and Ellen will now be the neighborhood rep for Hillside as well as secretary for the Ambassadors Committee. Outgoing directors Dee Gragg and Bruce Macduffee were not in attendance.

B. Incoming directors Dianna Love, Herman Brown, Jim Kent and Roz Wayda were asked to take their places at the table on stage.

C. Jim Waddell announced Steve Routte as President and Herman Brown as Vice-President. He then turned the gavel over to Steve Routte.

D. Steve Routte acknowledged the new neighborhood reps and asked them to take their place at their neighborhood tables.

IV. Attendance: All directors were present as was the Treasurer and Secretary. Of the neighborhood reps, 31 were present with 16 absent.

V. Treasurer’s Report: Rosemarie Peluso presented the Treasurer's report. Jim Waddell made a motion to accept the report and Tom Goyins seconded the motion which was carried unanimously.

VII. Minutes: Motion was made by Bob Sheetz to approve the minutes, seconded by Jim Waddell. Motion carried unanimously.

VIII. Committee Reports: Cathy Betancourt, Lost and Found, reported that there were 53 entries this month with 7 items being claimed. She also had a bag of canned goods and she asked approval to donate to Interfaith. Approval was granted by the board.

IX. New Business:

A. Jim Waddell explained the need for a motion to approve all non-elected Officers/Standing Committee chairs/etc. for the record. Bob Sheetz made a motion to approve and Dianna Love seconded the motion. It was carried unanimously.

B. A motion was made to approve all Standing and Service Committee Chairs. Diana Love moved to accept, Jim Waddell seconded and the motion was carried.

C. Pat Callahan, President of the Garden Club, presented her request for the annual Plant Sale, which will be held on March 17, 2012 from 9-12, to have the location changed from the overflow parking lot to the Orchid Club and about 4 parking spaces outside for vendors. Additions to this year’s plant sale will be a pipe band, entertainment by the Troubadours’, vendors, food, etc. thus the request for location change. After some discussion by the board, her request was approved with 6 supporting votes (Waddell, Goyins, Sheetz, Love, Brown, and Kent). Pat was asked to meet with Ali Inman and provide the layout to address any safety issues that may arise.

X. Neighborhood Representatives Comments:

A. NBHD #17 (Hillside), Ellen Salenger received an announcement regarding International Women’s Day, March 8, at the Nature Coast Universalist. Mindy Simmons will be performing and Barbara Surian, an Oak Run resident, will be speaking.

B. NBHD #19 (Linkside), Bob Hanscom stated the south security gate needs attention.

C. NBHD #22 (Crescent Oaks), Joann Veale asked when the Palm Grove pool will be refurbished. Ali said it is scheduled for the fall, 2012.

XI. Residents Comments:

A. NBHD #13 (Woodside), Henry Hanscom discussed the on-going issue debris left in coffee pots/urns/etc. after functions and asked that the Director on Duty be responsible for having them cleaned and remind the various users to clean them. Jim Waddell volunteered to head a committee to scour/clean/sanitize on a yearly basis and asked for helpers; he received several volunteers at today’s meeting.

XII. Directors Comments:

A. Tom Goyins expressed his disappointment in the number of neighborhood reps and residents in attendance and asked all attendees to encourage their neighbors to attend, to be able to have a voice in their community.

B. Bob Sheetz welcomed new directors and reps and thanked the outgoing directors and reps for their support.

C. Jim Kent supported Tom Goyins in encouraging residents to attend meetings.

D. Ali Inman thanked the outgoing board members and is looking forward to working with the new board. She also reminded all that Royal Oaks is now open to all residents in the evening. Finally, asked that when clubs remove their trash from the facilities after different functions, they be sure to place the trash in the dumpsters, not on the ground beside them or on top of them.

E. Roz Wayda noted that Oak Run has in excess of 2,000 homes yet only 200+ votes were cast and hopes that more residents become involved in the future.

With no further business, the meeting adjourned.

Respectfully submitted,

Linda Skowronski